2. The merit list so prepared shall be entered by the Secretary in the proper place in the Register of Merit Lists, which may be kept by the card system, or otherwise, as deemed most convenient. Whenever there remain on the register any eligibles for any position at the time when the eligibles ascertained by a new examination are to be entered thereon, the names of all the eligibles shall be subject to the above regulation as to the order in which they shall be entered.

3. The term of eligibility for merit shall be one year from the date of filing of the report of the merit examination, subject, however, to the provisions of section 4 of Rule XI.

4. Copies of merit or eligible lists shall not be furnished by the Commission except to the appointing officers having the right of selection from such lists. The lists will be open to public inspection.

5. The certification of merit lists upon the requisition of an appointing or employing officer shall be made in accordance with the provisions of Rule VIII. Such certificate shall contain the names and post-office addresses of the persons eligible for merit together with their ratings for merit.

FITNESS EXAMINATIONS.

REGULATION VIII.

1. Notice of a fitness examination shall be mailed with the postage paid to all persons on the merit list entitled thereto at least six days before the date of such examination. Such notice shall give the date, hour and place of examination and shall also state the number, designation and salary of the positions to be filled from the eligible list resulting from such examination and shall also describe the duties of and qualifications required for such positions, in so far as these are not conveyed by the titles or designations thereof.

2. The person, officer or board conducting any fitness examination shall immediately upon completing the eligible list mail to each candidate appearing at such examination notice of the mark attained by him for fitness and of his general standing and order upon the resulting eligible list.

3. If after a fitness examination the appointing officer shall require a further examination for fitness of persons on the same merit list notice of such examination shall be sent to the persons remaining on the eligible list from the former examination; to all persons whose names have been added to the merit list since that examination, and to all persons absent from the former fitness examination who present to the Commission satisfactory excuse for such absence.

4. When the head of an office shall designate the Commission to hold any fitness examination, he shall with his notice of such designation state fully to the Commission the duties of, and any special qualifications required, for the position or positions to be filled, and the chief examiner, subject to the approval of the Commission, shall thereupon determine whether the required qualifications have been sufficiently tested and determined by the merit examination held for the subdivision in which such position is classified. In case he shall determine that such qualifications have been so tested and determined, he shall give to each candidate on the merit list a mark for fitness equal to that obtained for merit, and the eligible list formed by adding such marks to the marks for merit shall be and have the force of the eligible list required to be formed by section 2 of Rule VIII. But if he shall find that for the proper performance of the duties of the positions to be filled, there are required qualifications not tested by such merit examination, he shall proceed to hold an examination for fitness covering such qualifications in the manner prescribed by the preceding sections of this regulation and by section 2 of Rule VIII. The provisions of this section shall also apply to examinations for positions to be filled by appointment by the Commission.

ELIGIBLE LISTS AND REGISTERS.

REGULATION IX.

1. The person, officer, or board conducting any fitness examination in certifying the resulting eligible list to the Commission shall state that notices were duly mailed to all persons named on the merit list as required by section 1 of Regulation VIII,

with the date of such mailing and the place and time at which the examination was held, and shall report the ratings for fitness of all candidates appearing at such fitness examination, together with the total standings of all such persons, obtained by adding the ratings for fitness to those for merit, and shall certify that the said ratings for fitness were determined by competitive examination and that ratings are so reported for all persons appearing at such examination.

2. Upon receipt of such a report and certificates, the names of those eligible for appointment contained therein shall be entered under appropriate heading in the register of eligibles in order as follows:

First, the names of veterans in the order of their combined standing; and

Second, the names of other eligibles in the order of their combined standing.

Opposite the name of each eligible in such register shall be entered his post-office address and his ratings for merit and for fitness and his combined standing.

CERTIFICATIONS TO THE COMPTROLLER OR OTHER FISCAL OFFICER.

REGULATION X.

1. Immediately upon the receipt of a notification from an appointing officer that the person standing highest on an eligible list has been appointed, the secretary shall certify to the Comptroller or other proper fiscal officer, that such person has been appointed or employed in pursuance of law and the rules and regulations made in pursuance of law, and shall enter the name of the person appointed on the official roster, and in like manner shall certify to the Comptroller or other proper officer the separation of any person from the service or the appointment or employment of any person in violation of law or of the rules and regulations, and at the same time shall make the necessary changes in the official roster in accordance with the facts so certified.

2. Such certificates and entries shall be in the forms prescribed by the Commission and shall comprehend the names of the persons, the position and office in which to be employed or from which separated, the dates of commencement or termination of service, in the latter case giving cause of separation. Where such certificate relates to any appointment or employment contrary to law or the rules and regulations such other information may be given as seems expedient.

ACCOUNTS.

REGULATION XI.

1. All accounts for compensation as examiners or for preparation of questions or marking of answers and papers, or other like expenses of examinations, shall be certified by the chief examiner.

2. All accounts for advertising and other expenses of the Commission, except those for salaries and official expenses fixed by statute, and those certified as above by the chief examiner, shall be certified by the secretary.

3. All accounts certified by the chief examiner and secretary shall be approved by the Commission before payment.

INFORMATION.

REGULATION XII.

1. General abstracts from the provisions of the law, rules and regulations and other pertinent matter, will be published by the Commission from time to time, for the information of appointing officers, applicants, candidates and others concerned.

2. The Commission cannot undertake to answer inquiries relating to cases which are not officially before it for decision, nor can it decide, except in cases of actual candidates, questions respecting the application of the rules and regulations.

3. Particular answers cannot be given to inquiries which are answered expressly or by implication in published regulations or other similar documents.

4. The Commission cannot give any information upon the following points: (a) regarding positions in the unclassified service

or in Class I of the classified service; (b) regarding vacancies in any positions, existing or prospective; (c) regarding the duties of positions except as indicated by their classification; (d) regarding the personal interests of any intending or actual applicant, candidate or eligible.

5. The examination papers of a competitor will be exhibited only to the competitor or his duly authorized representative or to the appointing officer to whom his name is certified.

6. Copies of questions used in examinations cannot be furnished except in cases where they are published by the Commission for general information.

7. The qualifications of applicants and subjects of examination, as prepared from time to time, will be published, but in regard to certain positions in which vacancies are rare the nature and extent of the examinations may not be determined until vacancies occur.

8. Eligible lists may be published with the standing of the persons named in them, but under no circumstances will the names of persons passing below the minumum standing be published, nor will their examination papers be exhibited or any information given about them, except as provided in the fifth section of this regulation.

RESIDENCE AND CITIZENSHIP.

REGULATION XIII.

The restrictions of section 2 of Rule IX as to residence and citizenship shall not apply to the following positions:

a. On account of low compensation:

Guards and overseers, New York State Reformatory. Attendants, nurses and orderlies in asylums and hospitals and similar institutions.

b. On account of high professional or scientific requirements: Associates, archivist and librarian in the Pathological Institute of the New York State hospitals.

Technological instructor, assistant technological instructor, manual training instructor, Sloyd instructor, New York State Reformatory.