to promotion who lacks any of the preliminary requirements for original entrance to the position to be filled by promotion. 4. All promotions of clerks, bookkeepers, stenographers, copyists, messengers, pages, and other employees whose duties are of a clerical character in all the state departments, bureaus, divisions, commissions and offices, shall be subject to the provision of section 6 of chapter 521 of the laws of 1901, to wit: "Promotions shall be made by successive grades so far as practi cable, and no person shall be promoted to a position in the higher grade who has not served at least six months in the next lower grade." 5. Whenever there are not more than three persons eligible to any promotion the appointing officer may nominate one of such eligible persons who may be promoted upon passing the required examination; but no examination shall be required for promotion to the next higher grade in such a case when the person promoted has qualified in an open competitive examination and his name is upon the appropriate eligible list for the position to be filled in force at the time of the promotion, nor when such person entered the service through open competitive examination if the promotion is a mere increase in salary without any change whatever in the duties of the person promoted, or if there is not required for original entrance to the position to which promotion is sought an examination involving essential tests or qualifications different from or higher than those required for original entrance to the position held by such person. 6. In cases where distinct open competitive examinations are customarily held and eligible lists maintained for several grades in the same group, persons who successfully compete in such examinations for grades to which they are eligible to promotion. under this rule shall be preferred in certification from the resulting eligible lists over persons not eligible to promotion. 7. Whenever there are more than three persons eligible to any promotion the commission shall hold a competitive examination of those eligible to said promotion and shall cause notices of the same to be posted conspicuously in the office or institution wherein the promotion is to be made and to be mailed to those eligible to the promotion. 8. The test of actual service being the main factor in fitness for promotion there shall be kept in every office continuous and comparative records of the efficiency, punctuality, attention and general good conduct of all persons employed therein. Such records shall at all times be open to inspection by the state commission and if the same have been regularly and properly kept they shall constitute one of the elements in such promotion examination, with such relative weight as shall be assigned to them by the commission. If such records have not been regularly and properly kept the commission shall prescribe such tests as to it may seem best calculated to determine the relative merit and fitness of the persons eligible to promotion. The written examination shall be of the same grade as that required for original entrance to positions of similar grade and shall relate chiefly to the duties of the office in which the vacancy occurs, and particularly to the duties of the position to be filled. Due weight will be given to the candidates' seniority and past record in the office and to any special fitness for the duties of the higher position. The conduct of the examination and the preparation of the eligible list shall be subject to the general provisions of rules X and XI, provided, however, that no eligible list for promotion shall be valid beyond one year. The Commission shall certify from the eligible list for promotion in the same manner provided in section 2 of rule VIII for certification for original appointment. (Adopted May 4, 1905. Approved by the Governor May 31, 1905.) RULE V Resolved, That, subject to the approval of the Governor, the classification of positions in the exempt class, as enumerated in civil service rule V, be and hereby is amended by adding thereto the following: Albany County In the office of the Board of Supervisors: The sealer of weights and measures; the superintendent of soldiers' burials. In the County Court: One court stenographer acting as confidential clerk to county judge. In the office of the Surrogate : The clerk of the court. In the office of the District Attorney: First assistant district attorney; second assistant district attorney; one stenographer. In the office of the County Clerk: Eight subordinate officers and employees who are paid wholly from the salary or official emoluments of the county clerk, no part of which is to be returned or accounted for as public funds. In the office of the Sheriff: One under sheriff; all deputy sheriffs paid wholly from the salary or official emoluments of the sheriff, no part of which is to be returned or accounted for as public funds; deputy custodian of penitentiary; two chaplains. In the office of the County Treasurer: One deputy; one cashier and bookkeeper. In the office of the Commissioner of Jurors: In the Almshouse: One deputy superintendent of almshouse. In the office of the City Hall Commission: One superintendent. Monroe County In the office of the Board of Supervisors: The county sealer; four inspectors of penitentiary; one chaplain county buildings. In the County Court: One stenographer to grand jury; one court stenographer acting as confidential clerk to county judge. In the office of the Surrogate: The clerk of the court. In the office of the District Attorney: First assistant district attorney; second assistant district attorney; third assistant district attorney; one deputy assistant district attorney; one deputy sheriff assigned to district attorney's office; one managing clerk; two stenog raphers. In the office of the County Clerk: The deputy county clerk; the first assistant deputy county clerk; the second assistant deputy county clerk; one general indexer; one cashier, mortgage tax bureau. In the office of the Sheriff: The under sheriff; the chief deputy; three deputies; one chaplain at jail; six extra deputies paid wholly from the salary or official emoluments of the sheriff, no part of which is to be returned or accounted for as public funds. In the office of the County Treasurer: One cashier; the private clerk. In the office of the Commissioner of Jurors: The commissioner of jurors. In the office of the Superintendent of the Poor: One deputy superintendent; the warden; one matron; two chaplains. In the Monroe County Penitentiary: The superintendent; one deputy superintendent; one over- In the office of the County Engineer: In the office of the County Attorney: The county attorney. In the office of the Commissioners of Public Buildings: In the County Court House: The superintendent. Onondaga County In the office of the Board of Supervisors: In the County Court: One court stenographer acting as confidential clerk to county judge and also acting as stenographer to grand jury. In the office of the Surrogate: The clerk of the court. In the office of the District Attorney: The first assistant district attorney; second assistant district attorney. In the office of the County Clerk: Two deputy county clerks; one cashier, mortgage tax bureau. In the office of the Sheriff: The under sheriff; the criminal deputy sheriff; two office deputies; twenty-one deputy sheriffs who are paid wholly from the salary or official emoluments of the sheriff, no part of which is to be returned or accounted for as public funds. In the office of the County Treasurer: The deputy county treasurer. In the office of the Commissioner of Jurors: The commissioner of jurors. In the office of the Superintendent of the Poor: The deputy superintendent; one keeper; one matron; two chaplains. In the Onondaga County Penitentiary: The superintendent; one deputy superintendent; two chaplains; three inspectors; one organist. In the County Court: Westchester County One court stenographer. In the office of the Surrogate: The clerk of the court. In the office of the District Attorney: One assistant district attorney; one clerk; the stenographer to grand jury. In the office of the County Clerk: Seven subordinate officers and employees who are paid wholly from the salary or official emoluments of the county clerk, no part of which is to be returned or accounted for as public funds. |