The following communication was sent to each Municipal Civil Service Commission: STATE OF NEW YORK OFFICE OF STATE CIVIL SERVICE COMMISSION ALBANY, December 4, 1905. Municipal Civil Service Commission of the City of GENTLEMEN-Under the provisions of section 10 of the Civil Service Law (chapter 370, Laws of 1899, as amended by chapter 675, Laws of 1900), Municipal Civil Service Commissions are required to make reports from time to time to the State Civil Service Commission, of such matters as said State Commission may require, and to make an annual report to the said State Commission on or before the 15th day of January of each year. The same section of the law also provides that the State Commission shall set forth in its annual report either the reports of the Municipal Commissions, or a sufficient abstract or summary thereof to give full and clear information as to their contents. A copy of the roster of the classified service shall also accompany the annual report of each Municipal Commission. Pursuant to law, you are hereby requested and required to prepare and forward to the State Commission on or before the 15th day of January, 1906, a report of the manner in which the Civil Service Law, and the rules and regulations thereunder have been administered, and the results of their administration in your city during the year 1905, together with specific answers to the following questions, viz: 1. Give names, occupation, dates of appointment and salary of Commissioners. 2. Give names, titles of positions, dates of appointment and salary of all employees of Commission. 3. How many meetings of the Commission have been held dur ing the year? 4. How many persons in the unclassified service? tive and labor classes of the classified service? (Specify number 5. How many persons in the exempt, competitive, non-competi in each class.) 6. Number of competitive examinations held during the year; titles of positions; number passed and failed in each examination. If the number of successful candidates in any examination did not exceed three, to what in your opinion was the lack of competition due? 7. What notice is given of the time and place of receiving applications and holding competitive examinations? By whom are the examination papers prepared and rated? Are the applications, examination answer papers of candidates, ratings and eligible lists preserved and open for public inspection? 8. Number of non-competitive examinations held during the year; titles of positions; number passed and failed in each examination. 9. Number of non-competitive provisional or emergency exam inations held during the year; titles of positions. Were competitive examinations subsequently held and eligible lists estab lished in each case? 10. Give titles of positions or kinds of labor for which registration in the labor class was made during the year, together with number registered and number appointed. 11. Number of appointments: (a) To exempt positions. (b) To competitive positions. (c) To non-competitive positions. 12. Number of removals in each class. 13. Number of resignations in each class. 14. Give list of transfers approved by the Commission, with titles of positions, salaries and departments. 15. Give list of promotions approved by the Commission, with titles of positions, salaries and departments. 16. Number of appeals from ratings and action thereon. 17. List of exceptions from examination with reasons for the (See Civil Service Law, section 14, paragraph 2.) same. 18. Have the provisions of the law giving preference to veterans been strictly complied with by the appointing officers? 19. Has the provision of the law regarding certification of pay rolls and accounts for services been strictly complied with? By whom are the pay rolls and accounts reviewed and certified? 20. Are there any employees in departments or divisions of public service in the city whose accounts for services are paid without certification by the Commission? If so, explain fully. 21. Has the provision of the law regarding the registration of laborers been strictly complied with, and are all employments in the labor class made after certification by the Commission from the registration list? If not, explain fully. 22. Has the Commission a complete roster of all the city employees, showing names, titles of positions, dates of appoint ment and salaries? 23. Are the roster and other records of the Commission sufficiently complete so as to make it possible to establish the legality of the appointment of all persons now in the classified service? 24. Do all the fiscal or disbursing officers of the, city, or of city moneys, require the certificate of the Commission upon all pay rolls and accounts for services? (See opinion of the AttorneyGeneral holding that the treasurer of the State Board of Barber Examiners is a fiscal officer subject to section 19 of the Civil Service Law. Page 542 of twenty-first annual report of State Civil Service Commission.) You will also please forward, with your replies to the above questions, a copy of the roster of the classified service of your city, giving names, titles of positions, dates of appointment, classification and salaries. It is also desired that you furnish a copy of the roster of the unclassified service, giving names, titles of positions, dates of appointment or election, and salaries, so that the Commission may have a complete list of municipal officers and employees corrected to January first. Blank upon which to submit your report is enclosed herewith. By order of the Commission, JOHN C. BIRDSEYE, Secretary. |