his action, with full particulars thereof, to the Commission, and such action shall be subject to the Commission's subsequent approval. 12. It shall be the duty of an appointing officer to submit in such manner as the Commission may prescribe the report of appointments and changes in the Labor Class required by law, and upon the termination of an employment he shall in each case certify to the Commission the reasons therefor. Where such termination is due to a reduction of force the name of the person affected, if he has been employed for a period of one month or less, shall be restored to the registration list, in its original relative order; if such person has been employed for a longer period than one month, he shall be deemed to be suspended from such employment, and shall be registered upon a preferred list for reinstatement, if his services be again required, in the manner prescribed by Clause I of Rule XIII. for positions in the Competitive Class. Any necessary reduction of force shall be made from among those persons who have not been employed for a period of one month, persons who have completed their probationary period having preference for retention. No person whose employment is terminated for the reason of failure to work, incompetence, or physical or moral unfitness shall be eligible for re-registration for a period of six months from the date of such termination, and then only upon furnishing to the Commission a satisfactory explanation of his failure to work, or satisfactory evidence that such other disqualification no longer exists. A person employed in a Labor position under these rules, who after three months' service in such position, left it voluntarily, and without fault or delinquency on his part, may be re-employed in the same position, within one year of the date of his separation, without further examination or registration if there be no persons eligible for reinstatement upon a preferred list for such position. 13. A person who has served with fidelity for one year in a position in the Labor Class may be transferred to any other position therein for which he may be shown to possess such qualifications, in respect either to previous experience or to physical or technical fitness, as may be required in the case of original appointment to such other position, on the issuance by the Commission of a certifi cate to such effect; but no person shall be transferred from an office in one borough or county to any other office until he shall have completed his probationary period. No person shall be otherwise transferred or assigned to the duties of a different position, except that in the Department of Street Cleaning, during the winter season, persons in the uniformed force may be detailed in emergencies for clerical service in the offices of the snow and ice bureau. 14. Where, through the operation of these rules, the title of an existing registration list is discontinued, the names of persons thereon shall be placed upon such other existing list as the Commission, by resolution, may declare to be most appropriate, in the same order, with relation to other names upon such list, as though they had been originally registered thereon. Rule XX. THE CIVIL LIST AND REPORTS OF CHANGES IN THE SERVICE. 1. The Commission shall keep in its office an official roster of the Classified City Service, which shall be known as the "CIVIL LIST," and a transcript of which, omitting the names of persons in the Labor or the Non-Competitive Class, and of date of December 31 of each year, shall be published in the "City Record" during the month of January following. The Commission shall enter upon such roster the name of every person who has been appointed to or employed, promoted or reinstated in any position in such service, upon such evidence as it may require or deem satisfactory, that such person was appointed, employed, promoted or reinstated in conformity with the provisions of law and of these rules. Such roster shall show opposite or in connection with each name placed thereon the date of appointment, employment, promotion or reinstatement, the compensation of the position, the date of commencement of service, and the date of transfer in or of separation from the service by suspension, removal, resignation, cancellation of appointment or death. Such roster shall also bear the residence, by street numbers where there are such, of each such person, which shall be corrected when such residence is changed, on notice from the said person in writing. 2. In preparing the transcript of such roster for publication, or for transmission with its annual report to the State Civil Service Commission, the Commission shall summarize the number of persons employed in the Labor and in the Non-Competitive Class respectively, and, as accurately as practicable, the details of such employment, and, before publishing or transmitting such roster, shall append thereto a copy of such summary. In connection with such annual publication in the "City Record," the Commission shall publish also a separate statement, giving by departments, the names of all persons whose official status has been changed during the year covered, either by promotion or reduction, or by increase or decrease of compensation, and showing, in each case, the date of such change, the titles of positions interchanged, the differences in salary, and, in cases of advance in status, whether such advance was based upon examination under these rules. 3. It shall be the duty of each appointing officer to report to the Commission in writing each selection made by him for appointment to, or employment or reinstatement in, any position in the Classified Service, except in the Non-Competitive Class, upon the date thereof, stating, in each case, the name of the appointee or employee, the title and character of his office or employment, the date of commencement of service by virtue thereof, and the amount of compensation to be paid; and it shall be the duty of such officer to report to the Commission, in like manner, upon the date of his official action therein or knowledge thereof, in each case, every suspension, removal or resignation from, or transfer to, any such position, with such pertinent data with relation to each as the Commission may require. Rule XXI. CERTIFICATION OF PAY-ROLLS. 1. It shall be the duty of the appointing officer in any department, office or institution the employees of which are paid direct from the treasury of the city to submit to the Commission all payrolls for certification, as required by section 19 of the Civil Service Law, and to certify to the Commission that the persons named therein were appointed or promoted to, or employed in the positions indicated, in compliance with the provisions of the Civil Service Law and of these rules, and that they are regularly employed in the performance of the appropriate duties of such indicated positions, and have at no time during the period covered by such payroll been assigned to the performance of duties appertaining to any other title. 2. All pay-rolls shall, before transmission to the Comptroller or other fiscal officer of the city, bear the certificate of the Commission that the persons whose names appear thereon have been appointed or employed or promoted in pursuance of the Civil Service Law and of these rules. Such pay-rolls shall in each case be verified by comparison with the official roster, and if it appears that any person whose name is borne thereon has been appointed or employed, or continued in employment, in any manner contrary to the provisions of law or of these rules, such certification, in the case of such person, shall be denied. The Commission, by resolution, may authorize either the Secretary or the Assistant Secretary to attach the certificate herein required. Rule XXII. TRANSMISSION OF RULES. The Commission shall transmit a certified copy of these rules within ten days of their promulgation to each board or officer having power of appointment to any office or position in the City Service, and in like manner to each such officer who may hereafter be elected or appointed, on the assumption of the duties and authority of his office. |