RULE 39 For the purpose of certification of payrolls, estimates and accounts as required by section nineteen of the civil service law, appointing officers and heads of departments of the city of Rochester shall furnish the commission with payrolls, estimates, accounts and certificates in form and manner as follows: 1 Heads of departments, boards and offices whose employees are paid individually direct from the treasury of the city, shall furnish the commission, at least five days before payment is to be made, a payroll in duplicate showing the name of each person to be paid, the title of the position held or kind of service performed by each person, the rate and amount of compensation to which he is entitled, and the period for which he is to be paid, and shall certify that the persons named therein are employed solely in the proper duties of the positions and employments indicated. After examination, correction, if necessary, and certification by the commission as hereinafter prescribed, such payrolls shall be transmitted by it to the persons, boards or officers from whom the same were received for payment as required by law, and one of said duplicates shall accompany the warrant on the treasurer or other disbursing officer. 2 For payments for irregular or occasional services, and for advances of salary to regular employees, the head of such a department, board or office shall transmit to the commission the original account or a special payroll or a request for advance payment, in duplicate, bearing his written approval, which approval shall be deemed to be a certificate of the facts required by the preceding section to be certified on the regular payrolls. Upon examination and certification by the commission, such account, payroll, or request shall be forwarded to the person, board or office from whom the same was received, and one of said dupli cates shall accompany the warrant on the treasurer, or other disbursing officer. 3 Heads of departments, boards or offices whose employees are paid directly by the department from funds drawn from the treasGry for that purpose, shall at least two days before making such draft upon the treasury, furnish the commission a payroll in duplicate certifying the facts required by section number one of this rule. After examination, correction, if necessary, and certification by the commission as hereinafter prescribed such payroll shall be transmitted by it to the person, board or officers from whom the same was received, and one of said duplicates, so certified, shall accompany the order or warrant upon the treasurer. 4 The secretary of the commission shall compare such payroll, estimate or account for services with the official roster and if directed by the commission shall attach thereto or place thereon a certificate in form substantially as follows: ...... I hereby certify that the person (or persons) named in this (payroll, estimate or account) as employees of the city of Rochester, containing .. names have been appointed or promoted to or employed in the positions or places indicated in pursuance of the civil service law and the rules made in pursuance thereof, as shown by the official roster of the municipal service, except (here insert names in regard to which the payroll, estimate, or account disagrees with the official roster). Secretary of the civil service commission, city of Rochester. The commission may designate a member or employees who may make certificates in the absence of the secretary. 5 Upon satisfactory evidence that, with intent to evade the provisions of law and of these rules, any person appointed to or employed in any position in the classified service has been assigned to perform duties other than those for which he was examined and certified, or under any title not appropriate to the duties to be performed, the commission may refuse certification of such person for payment of compensation and remove his name from the official roster. (June 13, 1899.) Resolved, That the secretary communicate with the secretary of the municipal civil service commission of the city of Rochester and say that the State Civil Service Commission insists upon the following changes and amendments to the rules submitted by the Rochester commission for approval, before the State Commission will approve the same: "Section 2 of Albany rule XXIX as printed, which has been omitted from the Rochester rules as submitted, should be inserted, as it covers a provision of the law: also printed section 8 of Albany rule XXIX, which has been omitted, should be included. "In rule XXXVIII, section 1, tenth line, after the word 'indicated', the following words should be inserted: and that persons described as or proposed to be paid as laborers are employed at ordinary unskilled labor only'. "The following named positions must be included in the competitive class: "Registrar of water works department. "One assistant registrar of water works department. "Assistant overseer of the poor. "Street superintendent. "Chief inspector of public improvements. "Assistant chief of police ". The secretary was further instructed to say that in case the municipal civil service commission of the city of Rochester does not make the suggested changes within ten days from the receipt of this resolution, the State Commission will feel obliged, under the provisions of section 10 of the civil service law, to entirely disapprove the Rochester rules as submitted and prescribe new rules for said city. (October 20, 1899.) Syracuse Resolved, That regulation XV of the civil service regulations for the city of Syracuse, approved by the New York Civil Service Commission October 11, 1898, be amended so as to read as follows: "All eligible lists, prepared after examinations for merit and fitness, existing prior to July 1, 1898, for appointment or promotion in the civil service of the city of Syracuse, shall be continued in full force and effect, except as otherwise provided in regula tion XIII, and may be certified to the person or persons holding the power of appointment or promotion; but the names of all persons appearing upon any eligible list which have been placed there since July 1, 1898, whose ratings for merit and fitness have been determined by multiplying their respective ratings for merit by two, and the result of which has been given as their respective ratings for merit and fitness, shall be stricken from such list, and all such persons shall be given a new examination, using the same application papers as were used when their first rating for merit only was determined, and their respective ratings for merit and fitness shall be determined as provided in regulation VIII, and if found to be eligible, their names shall be placed upon the eligible list with their respective rating for merit and fitness so determined in each of the respective grades for which they are candidates for appointment as provided in regulation XIII. Notice in writing shall be given within ten days after the adoption and approval of these regulations by the board of civil service commissioners, as provided in regulation VII, to all such persons whose names have been stricken from any such list as herein provided, which notice shall specify the time and place when and where such persons can take such examination as herein provided; and until such examination shall have been held or an opportunity given to take the same as herein provided, and the results thereof determined, and the names of all persons found eligible by such examination have been placed upon the eligible list provided for in regulation XIII, no certificate shall be made from such list to the person or persons holding the power of appointment or promotion relating to any grade wherein the rating of any person now appearing thereon has been determined by multipying their respective ratings for merit by two". And be it further Resolved, That the mayor of said city and the New York Civil Service Commission be, and they are hereby respectfully requested to approve of said amendment. Approved. JAMES K. MCGUIRE Mayor Resolved, That the amendment submitted by the Syracuse civil service commission to regulation XV of the Syracuse regulation be approved with the following additional amendment: "This amendment or rescision shall be without force or effect as to persons who have instituted mandamus proceedings against said board previous to the approval of the said amendment by the New York Civil Service Commission.” (March 21, 1899.) Second class cities Add to rule XXVIII "Transfers" the following paragraph: To meet the emergencies arising from the operation of the uniform charter for cities of the second class in establishing the city government thereunder on January 1, 1900, any person holding a position in the civil service of the city of. ..on December 31, 1899, may be appointed or transferred to or assigned to perform the duties of any position in the civil service of said city as it shall be established under said uniform charter, provided he shall have previously passed an open competitive examination equivalent to that required for such position, or shall have served with fidelity for at least three years in a similar position under the previously existing city government, and provided further that such appointment, transfer or assignment be made within two months after January 1, 1900. (December 11, 1899.) PROPOSED AMENDMENTS TO CITY CIVIL SERVICE RULES DISAPPROVED Buffalo Resolved, That the resolution of the municipal civil service. commission of the city of Buffalo transferring the position of meter clerk in the bureau of water from schedule B to schedule A be disapproved. |