SCHEDULE OF REGULATIONS.

Subjects.

Awards of contracts

Advertising, newspaper.

Bakeries, post buildings, and utensils to be provided by the Quarter

master's Department.

Barracks and quarters

Libraries and reading rooms to be supplied by the Quartermaster's Department.

Military correspondence

Musical instruments and extra parts and equipments for bands

Printing, job

Proposals..

the Quartermaster's Department.

Targets, range and shelter, for small-arms practice to be provided by

Targets and target material for artillery practice..

Army Regulations Nos.

500-509

542-547

304

976-983

571-578

559-565

571-578

571-578

493

492

494-499

962-966

1163-1205

264-265

703-707

310-313

752-769

218, 1201

510-514

525-541

520-524

548

984-997

799-803

209

317-324

736-747

362

355

5

COMPENDIUM OF REGULATIONS, DECISIONS, AND CIRCULARS, QUARTERMASTER'S DEPARTMENT, 1898.

1. The supply, payment, and recruitment of the Army, and the direction of the expenditures of the appropriations for its support, are by law intrusted to the Secretary of War. He exercises control through the bureaus of the War Department. He determines where and how particular supplies shall be purchased, delivered, inspected, stored, and distributed.-A. R., 736.

2. The Quartermaster's Department is charged with the duty of providing means of transportation of every character, either under contract or in kind, which may be needed in the movement of troops and material of war. It furnishes all public animals employed in the service of the Army, the forage consumed by them, fuel and lights, wagons and all articles necessary for their use, except the equipment of cavalry and artillery. It furnishes clothing, camp and garrison equipage, barracks, storehouses and other buildings; constructs and repairs roads, railways, bridges; builds and charters ships, boats, docks, and wharves needed for military purposes, and attends to all matters connected with military operations which are not expressly assigned to some other bureau of the War Department.-A. R., 972.

3. Subsistence, ordnance, signal, medical, and hospital stores are procured and issued by other bureaus of the War Department, but the Quartermaster's Department transports them to the place of issue and provides storehouses for their preservation until consumed.-4. R., 973.

4. General depots for the collection, manufacture, and preservation of quartermaster's stores until required for distribution are under the immediate control of the Quartermaster-General.-A. R., 974.

5. Officers serving in the Quartermaster's Department will make monthly estimates for funds, unless otherwise authorized, and only for such amounts as are required for payment of accounts within the periods estimated for. Estimates will show in detail the amounts required to cover all authorized expenditures, and the purposes for which needed. Quartermasters will submit their estimates to their immediate commanding officers, who, after action thereon, will forward them to the adjutantgeneral of the department; he will refer them to the chief quartermaster, who, after consideration and revision, will consolidate and submit them to the department commander for approval; thereafter the chief quartermaster will forward them to the Quartermaster-General. Quartermasters at general depots and independent posts will forward estimates of funds to the Quartermaster-General direct.-A. R., 975.

6. Officers doing duty as staff officers at military posts will submit their estimates and requisitions for supplies, property, and money to their immediate commanding officers for revision and approval, who will carefully examine estimates and requisitions, and satisfy themselves that money or articles asked for are in amount, quantity, and kind actually required for the public service during the period covered.— A. R., 744.

7. The chief of each branch of the staff of any command will carefully revise the estimates and requisitions for money and supplies for the command in so far as his particular branch is concerned. He will ascertain and recommend the cheapest markets and most economical routes of transportation. Such officers will receive

7

from their commanders timely instructions as to all contemplated movements of troops and as to any probable increase or diminution of the garrison at any particular post, that a proper and economical distribution of supplies may be made.A. R., 745.

8. Officers of the staff departments assigned to the charge of general depots, or to the duty of purchasing supplies for troops not included in the military department in which they are located, will submit to the department commander such estimates only as relate to the service under his command. In all other matters they will communicate directly with the chiefs of their bureaus.-A. R., 746.

METHODS OF PURCHASE.

9. A purchase of supplies or engagement of services will be made:

1. By contract, "reduced to writing and signed by the contracting parties with their names at the end thereof." Agreements of this character only are termed "contracts" in these regulations.

2. By written proposal and written acceptance.

3. By oral agreement.

When delivery or performance does not immediately follow an award or bargain, the first method will be used; when delivery or performance immediately follows an award or bargain the second method may be resorted to.-A. R., 549.

10. Contracts will be made on forms furnished by the chiefs of bureaus in cases where such forms are applicable, and those forms will be modified only to such extent as is necessary. All conditions will be stated thereon as fully and clearly as possible.-A. R., 550.

11. Contracts will be made in the name of, and will be signed by, the officer designated by the chief of bureau to which the contracts pertain. They will not be made at posts unless ordered by superior authority, and they will not be so ordered unless the stores or services required, of proper quality or kind, can be procured as cheaply there as elsewhere.—A. R., 551.

12. When a contract is entered into with a partnership, the individual names of the partners should be given in the body of the instrument, with the recitation that they are partners composing a firm, which should be named, and it may be signed in the name of the partnership by one of the partners, who will append his own signature as one of the firm.-A. R., 552.

13. Contracts executed by a corporation should have the name of the corporation in the body of the instrument, and should be signed by the president, secretary, or other person acting in its behalf, who should sign the corporate name and his own. The contract should be executed under the corporate seal, when the corporation has a seal, and evidence should be furnished also under the corporate seal as to the official character of the person by whom it is executed, and that he is duly authorized to execute the same in behalf of the corporation. This evidence may be a properly verified extract from the articles of incorporation or from the by-laws or from the minutes of the board of directors.-A. R., 553.

14. Subject to the provisions of paragraph 9, supplies may be procured and services engaged by oral agreement, in the manner common among business men, in the following cases:

1. When the public exigencies require immediate delivery of supplies or performance of services, and there is no time to advertise by newspapers or circulars. 15. 2. When prices of articles are fixed and uniform, and no competition can be had.

3. When proposals have been invited and none have been received.

4. When proposals are above the market price or otherwise unreasonable.

5. When the aggregate amount of a purchase, including all items that can reasonably be consolidated, does not exceed $200, if the interests of the Government will be promoted by dispensing with public notice or advertisement.-A. R., 566.