years in the custody of the clerk of the senate, and one year in the custody of the clerk of the assembly. No such paper or record shall be removed from such files, except on resolution of the senate and assembly, withdrawing it for temporary purposes; and in case of such removal a description of the paper or record and the name of the person removing it shall be entered in a book provided for that purpose, with the date of its delivery and return. 2. All other public records of the state, not specifically placed in other custody by law. 3. Similar material placed in other custody and afterwards transferred to the state library, as provided in this article. 4. Books, libraries, pictures and collections bought or set apart by the regents to be lent throughout the state, either singly or as traveling libraries, either free or for a fee covering not more than actual expenses. 5. All similar material included in the duplicate department provided for in this article. 6. All other books, pamphlets, manuscripts, records, archives, maps, photographs, engravings and other property owned by the state appropriate to a general library, and not specifically placed in other custody. The regents shall cause all books, pamphlets, papers and records in the state library to be so classified that they can be easily found. [Univ. Law, §§ 15, 16 rewritten and consolidated.] § 634. When open.- The state library and museum and each law library, shall be open not less than eight hours every week day. [Univ. Law, part of § 17, rewritten and extended to each law library.] § 635. Use of state library.-The regents shall make for the state library such rules as will best and most effectively carry out the purpose of its foundation. All citizens of this state may have free use of the library for reference, and as far as the regents find safe and practicable, its resources and facilities shall be made more widely available and books shall be lent to institutions in the university and to authors, teachers and other persons engaged in scholarly pursuits or needing such loans. Members of the legislature, judges of the court of appeals, justices of the supreme court, elective state officers, and the heads, assistants and deputies of state departments, bureaus and commissions, may borrow from the library books for use in Albany, subject to such restrictions and penalties as may be prescribed for its safety or greater usefulness. Others may use or borrow books only on such conditions as the regents prescribe. Every registered physician residing in the state may borrow books from the state medical library in accordance with its rules. [Univ. Law, § 17 rewritten.] § 636. Traveling libraries.-The regents may establish and maintain traveling libraries which shall consist of selections of books, to be lent as a whole, for a specified term, to communities, libraries, clubs or other borrowers, for free use under their supervision. The fee for such a library shall not exceed the average cost of transportation and incidental expenses, not counting the cost of books or cases. [New.] § 637. Paid help.-The regents may, so far as practicable and as demand warrants, provide for the convenience of readers in the state library or for those using its facilities through correspon dence, the services of typewriters, stenographers, copyists and translators, and bibliographic and other expert library assistants. To cover the actual extra cost of such help beyond that usually rendered in libraries, the regents may in their discretion charge a proper fee to nonresidents or for assistance of a personal nature, or for other reasons not properly an expense to the state, but which they may authorize to accommodate users of the library. [Based upon § 48 of Univ. Law, but mostly new.] § 638. Instruction in library management.-The regents shall on request, in such manner and on such terms as they deem best, furnish advice, instruction and information to libraries, trustees or others interested in library management. [Univ. Law, part of § 48, rewritten.] § 639. Regents to have charge of certain publications.-The regents shall have charge of the preparation, publication and distribution, whether by sale, exchange or gift, of the colonial history, natural history, and all other publications not otherwise. assigned by law. [Univ. Law, part of § 19, rewritten.] § 640. Indexing.-The indexers in the state library when requested by the officer in charge of any state publication, or by the state printer if such officer shall fail to furnish proper index, shall as promptly as consistent with their other duties prepare for it a suitable index, and all indexing which is not done by the officers or the clerks who prepared the publication shall be done under this section by the state library. [New.] § 641. Duplicate department.-The regents shall maintain a duplicate department in the state library, to which the printers shall deliver as soon as completed five copies of each publication issued at state expense, and the receipt for these five copies shall be accepted in their place by the officer to whom the printer delivers the edition. Each state library, bureau, board, commission or officer shall once each year on request from the state library deliver to this duplicate department any copies of its own or other publications in its custody which it no longer requires for official use. No such publications shall be sold or otherwise disposed of except as they are distributed in regular course. regents shall make rules for sale, exchange or free distribution or sale for waste paper from this duplicate department, and all receipts shall be used for expenses and for increasing the state library. The [Univ. Law, part of § 19, rewritten so as to require the state printers instead of the departments to make the delivery and forbidding the sale of state publications or reselling of waste paper except through the state library, thus protecting against waste.] § 642. Public documents for libraries. The state printers shall furnish to the duplicate department, immediately after its printing, as many copies of each publication printed at state expense as the regents certify to be necessary to enable them to supply one copy to each library conforming to their rules as to preservation and making available for public reference and as registered by the regents as properly entitled to such publication. Before such publication is printed, the printer shall notify, in writing, the head of the department or other officer in charge of the publication, that the regents require a specified number of library copies. Such head of department or officer may there upon notify the printer that all the copies provided by law for such department are needed for public distribution, or may require the delivery of a smaller number, and copies shall be delivered to such department accordingly. If no such notice is given to the printer, the library copies shall be deducted from the number required by law for delivery to a department. [Univ. Law, part of § 19, rewritten.] § 643. Transfers from state officers.-The librarian of any library owned by the state, or the officer in charge of any state department, bureau, board, commission or other office, may, with the approval of the regents, transfer to the permanent custody of the state library or museum any books, papers, maps, manuscripts, specimens or other articles, which, because of being duplicates or for other reasons, will, in his judgment, be more useful in the state library or museum than if retained in his keeping. [Univ. Law, § 20, unchanged in substance.] § 644. Certain other libraries deemed part of state library.— All libraries owned by the state shall be considered as branches of the state library, and shall be entitled to all facilities for buying, exchange of duplicates, interlibrary loans, or other privileges accorded to a branch. The librarian of each such library under regents' supervision shall annually file with the regents a report showing the total number of books and pamphlets in such library, and the number added, lost or withdrawn during the preceding year; with a summary of operations and conditions, any other year; with a summary of operations and conditions, any needed recommendations for safety or usefulness and any other information required by the regents. [New in form, but based upon Univ. Law, § 21.] |