Warrants: Requisitions for accountable warrants handled.. Certificates for settlement warrants handled. Accountable warrants drawn.. Settlement warrants drawn.. Letters of transmittal of warrants prepared.. Inspections: Inspection committees on damaged and lost public civil property appointed..... APPENDIX G. RECORDS DIVISION. 1,622 1,740 1,622 1,740 3, 362 53 236 155 MANILA, P. I., October 1, 1904. SIR: I have the honor to submit the following report of the work of the records division of the executive bureau for the year ending September 30, 1904. This is the largest division of the executive bureau, its personnel consisting of 30 clerks and 10 messengers. Of these 18 are Americans and 22 Filipinos. All communications received by the civil governor, executive departments, and the executive bureau are recorded and filed in this division. During the year just ended 35,000 new communications have been recorded and indexed, while 30,000 previously taken up have been received back for additional record. The total number of papers passing through the mailing section was 85,000. At the present time there are some 300,000 documents filed in this division. A large number of filing cases were purchased during the past year, but the steady increase in the number of communications received for file has nearly exhausted the additional space thus acquired and the purchase of a system of metal transfer files is at present under consideration. It has been found extremely difficult to fill the constantly occurring vacancies with clerks other than those unfamiliar with record or government office work. Considerable time has necessarily been spent by the chief of division and the more experienced clerks in instructing these new appointees. The division has been called upon to perform a considerable amount of assistance to the other divisions of this bureau during the past year. This, coupled with the large amount of current work, has of necessity called for eight hundred and sixty-nine days of overtime work, which has been performed uncomplainingly. There has been a decided improvement in the efficiency of the personnel of the division and three of the Filipino clerks have been advanced to more important positions in other divisions. A comparison of the work performed during the year shows an increase of 58 per cent over the preceding twelve months. It is believed that the work has reached its maximum and that the division, as now organized, is prepared to cope with all work devolving upon it. Very respectfully, The EXECUTIVE SECRETARY, SIDNEY THOMAS, Manila, P. I. APPENDIX II. FIRST ANNUAL REPORT OF THE CHIEF OF THE DOCUMENT DIVISION TO THE EXECUTIVE SECRETARY. MANILA, P. I., October 1, 1904. SIR: I have the honor to submit the following report of the work of the document division of the executive bureau, embracing the property accountability of the entire bureau and the Ayuntamiento Building, for the year ended September 30, 1904: Annual Reports of the Philippine Commission, 1900-3 (War 1,000 Fourth Annual Report of the Philippine Commission (War 1,400 Report of the Chief of the Mining Bureau of the Philippine 500 Report of the Director of the Philippine Weather Bureau (War 150 Report of the Chief of the Forestry Bureau for the Philippine Report of the Chief Quarantine Officer of the Philippine Islands (War Department) 75 500 Report of the Commissioner of Public Health for the Philippine 150 Report of the Superintendent of Government Laboratories in the Philippine Islands (War Department) 300 Bibliography of the Philippines (War Department). . The Law of Civil Government under Military Occupation, Report of the Insular Bureau of Agriculture (War Department). Address by Hon. William H. Taft before the Harvard College Fourth Annual Report of the Philippine Commission (War 386 Report of the Chief of the Mining Bureau of the Philippine 490 Report of the Director of the Philippine Weather Bureau (War 140 Report of the Chief Quarantine Officer of the Philippine Islands (War Department) 65 Report of the Chief of the Forestry Bureau for the Philippine 490 Report of the Commissioner of Public Health for the Philippine 140 WAR 1904--VOL 11-23 United States and foreign-Continued. Report of the Superintendent of Government Laboratories in The Law of Civil Government under Military Occupation, Bibliography of the Philippines (War Department).. Address by Hon. William II. Taft before the Harvard College Executive bureau library Congressional documents, United States. Miscellaneous (purchased by the collecting librarian).. Map of the United States (Land Office). Map of the Philippine Islands, 4 sheets (Military Information 290 490 200 15 2 15 4,600 530 183 45 53 Map of the Philippine Islands, 2 sheets (Bureau of Insular 451 Map of the Philippine Islands, 1 sheet (Bureau of Insular 16 8, 601 United States and foreign, map of the Philippine Islands, 4 sheets (Military Information Division). Total sold 13 15 1 531 1 1, 461 Publications on hand October 1, 1903.. Publications received October 1, 1903-September 30, 1904.... 539, 807 1, 139, 416 Total. 1,679, 223 Publications distributed October 1, 1903-September 30, 1904. .663, 927 664, 388 Total Publications on hand October 1, 1904. 1,014, 835 The above statement shows that 1,804,804 publications were handled in and out during the year. In addition to the work of receiving, storing, issuing, distributing, and accounting for all the property, permanent and current, pertaining to the bureau and the Ayuntamiento Building, the division has also the numbering, recording, and transmission of all requisitions for printing and binding on the Public Printer. The following statement is in comparison to the business of the previous year, conducted under the title of Property Division: Print requisitions. Year ended September 30, 1903 6,904 7,565 During the period covered by this report there has been expended for furniture, supplies, decorations, etc., the sum of 131,172.97. The greater portion of this amount, through the insular purchasing agent, was spent in the local market, and there is a notable improvement, as compared with any preceding year, in both the quality of supplies and the promptitude with which they have been furnished. The personnel of the division at present consists of 2 Americans and 7 Filipino employees; and in our effort to keep up with the current work of the division the employees have put in a great deal of overtime. The amount of work performed, taking into consideration the special care required in all transactions, testifies to the industry of the force, which has worked when the exigencies of the case demanded, out of office hours uncomplainingly. Respectfully submitted. The EXECUTIVE SECRETARY. ARTHUR K. JONES, Chief of Division. APPENDIX I. ANNUAL REPORT OF THE ACTING DISBURSING OFFICER. OCTOBER 1, 1904. SIR: I have the honor to transmit herewith my report of the work accomplished in the division of accounts during the year beginning September 1, 1903, and ending August 31, 1904. In addition to disbursing for the executive bureau this division also disburses the funds of 15 other bureaus and offices, and a list of these, showing the amounts disbursed for each, is given below: Transportation orders issued to officers and employees of the civil government. 10 per cent retentions from salaries of employees, as provided in Act No. 643. Passports..... Total..... 1,720, 583.05 Collections from the sources mentioned have been made and accounted for as follows: Sales of public documents..... 13, 669.90 92, 765.00 9,629.25 116.00 Miscellaneous.. Very respectfully, The EXECUTIVE SECRETARY, Manila, P. I APPENDIX J. BRIEF BIOGRAPHY OF THE MEMBERS OF THE HONORARY BOARD OF FILIPINO COMMISSIONERS TO THE LOUISIANA PURCHASE EXPOSITION. Hon. T. H. PARDO DE TAVERA.-Born in Manila in 1857; educated in Paris, France, where he received his degree of M. D.; practiced his profession in Manila, where he was professor of the medical faculty of the university during the Spanish régime. He was a representative in the Malolos congress and director of foreign relations in Aguinaldo's revolutionary government. In 1899 he was the founder and first director of La Democracia, the first pro-American daily in the Philippines; when the Federal party was organized he was elected its first president; he devotes his time to the history, languages, and bibliography of the Philippines and has published works on these and other subjects, such as medicinal plants, etc. He is at present a member of the Philippine Commission and president of the honorary board of commissioners to the St. Louis Exposition; speaks French and English. Hon. BENITO LEGARDA.-Born in 1853 in the city of Manila; he received the degree of bachelor of laws from the University of Santo Tomás, Manila; he has traveled much, having visited Japan and the expositions of Paris and Chicago; he was director of the treasury and vice-president of the Malolos congress up to December, 1898. He is at present a member of the Philippine Commission; speaks English. Hon. VICTORINO MAPA.-Born in Calivo, Capiz, and is 50 years of age; he has been an attorney at law since 1877, having filled the following offices: Register of deeds of Iloilo, mayor of the city of Iloilo, member of the reform council of the federal state of Visayas, and president of the special court of the same; he is also a licentiate at law, bachelor of philosophy and of civil and canonical law. He is at present an associate judge in the supreme court of the Philippine Islands, to which he was appointed in 1901, and member of the executive committee of the honorary board of commissioners to the St. Louis Exposition. Juan de Leon.-Born in Iloilo in 1866; he is an attorney at law and has been a justice of the peace, attorney and member of the municipal council of Iloilo, judge of the court of first instance and of the twelfth judicial district of the Philippine Islands, member of the council of the federal state of Visayas and of the superior court of justice of Panay. He is now the mayor of the city of Iloilo, president of the Panay and Negros Agricultural Association and of the joint stock mercantile society of the same name, managing proprietor of "El Tiempo," a newspaper in Iloilo, and member of the executive committee of the honorary board of commissioners to the St. Louis Exposition. Mr. MANUEL DE IRIARTE.-Born in Manila, in 1864, educated in Europe; he was a cadet at the Spanish Infantry and Artillery School, and studied law and medicine in Spain; he held several offices during the Spanish rule in the Philippines, the last being disbursing officer of the board of public works and private secretary to several department chiefs. He is now chief of the bureau of archives, patents, copyrights, and trade-marks, and member of the executive committee of the honorary board of commissioners to the St. Louis Exposition; speaks English and French. Dr. MANUEL GOMEZ MARTINEZ.-Born in Manila in 1859; he received the degree of doctor of medicine and surgery from the University of Manila; he was the provincial physician of Antique and Morong and of the cholera hospital in 1882; president, by delegation of the inspector-general of charity and health of the islands, of the commission to inspect and aid the district of Taytay during the cholera epidemic in 1887; municipal physician of the district of Trozo, Manila; representative of Dapitan in the Malolos congress, and municipal physician of the district of Santa Cruz under the American rule. He is at present secretary of the insular board of health and member of the executive committee of the honorary board of commissioners to the St. Louis Exposition. Hon. BERNARDINO MONREAL.-Born in Daraga, Albay, in 1856; he is a licentiate in medicine and was official physician of Bataan, municipal physician of Malabon Rizal, and of the central hospital of Malabón during the revolution. He is now serving his third term as provincial governor of Sorsogon, and is a member of the executive committee of the honorary board of commissioners to the St. Louis Exposition. Mr. LEON NOVENARIO. --A native of Pateros, Rizal, 28 years of age, and an A. B. of the University of Santo Tomás; he fought in the ranks of the revolution, and after the compact of Biak-na-bató went to Hongkong with Aguinaldo; he later figured on the staff of General Malvar's brigade, and subsequently entered the Philippine civil service, being at present a clerk in the executive bureau and also one of the two Filipinos who passed the first-grade examination in English. He is a member of the executive committee of the Association of Civil Employés, and the representative of the same on the honorary board of commissioners, of which he is secretary. Speaks English. |