302. No. List of blanks and books supplied by Quartermaster's Department, United (See A. R., 1552, 1895.) Name of the blank form. Statement of Purchases by Officers-Voucher to either Abstract G or I. 47 Voucher to Abstract K, Receipt for Quartermasters' Supplies. 48 Voucher to Abstract K, Special Requisition. 49 50 51 52 53 Voucher to Abstract L, Requisition for Horse Medicines and Dressings. Estimates of Clothing and Equipage. 53 Special Requisition for Clothing and Equipage. 54 55 56 57 58 59 60 61 Voucher to Abstract I, Sales of Clothing to Officers. Certificate of Inventory to accompany Property Returns. Voucher to Abstract I, Statement of Charges on Muster and Pay Rolls of Enlisted Men. Directions for Measuring Clothing (special sizes). Voucher to Abstract A, Purchase of Fuel, Forage, and Straw from Indians. 62 Request for Special Authority to Advertise. 63 Request for General Authority to Advertise. Articles of Agreement, Charter Party, River Steamers, and Barges. Bill of Lading, Rail, Original (extra sheets). Statement of Disbursements from Appropriation for National Cemeteries. Monthly Report of National Cemeteries. Schedule of Clothing and Materials required for issue to enlisted men (long and short). Estimate of Tableware and Kitchen Utensils. 96 Articles of Agreement (construction). 96A Construction Extra. 96B General Instructions to Bidders. 97 Articles of Agreement for Printing, etc. 98 99 100 Certificate of Supplies transferred (large and small). Memorandum Receipt for Supplies transferred (large and small). BONDS. A Official Bond-for disbursing officers, when sureties are individuals. 100 B Official Bond-for disbursing officers, when surety is a corporation. "C" Contractors' Bond (Supplies, etc.), when principal is an individual or a partnership and sureties are individuals. Contractors' Bond-(Supplies, etc.), when principal is an individual or a partnership and surety is a corporation. 100 "E" Contractors' Boud-(Supplies, etc.), when principal is a corporation and sureties are 100 100 individuals. "F" Contractors' Bond-(Supplies, etc.), when both principal and surety are corporations. "G" Contractors' Bond-(Public Works) when principal is an individual or partnership and sureties are individuals. Contractors' Bond--(Public Works) when principal is an individual or a partnership and surety is a corporation. Contractors' Bond-(Public Works) when principal is a corporation and sureties are individuals. Contractors' Bond-(Public Works) when both principal and surety are corporations. Requisitions for Clothing, Equipage, and Quartermaster Supplies. 91 Abstract of Articles Lost, Expended, etc. 101 Receipt Roll of Discharged Prisoners-Voucher to Abstract B. BOOKS (QUARTERMASTERS'). (Required under par. 1218, A. R., 1895.) Cash Book. Letters Received and Index. Press Copy Book for Letters Sent. Descriptive Book of Public Animals. Record Book of Barracks and Quarters at Post. Record Book of Interments at P'ost. Book of Supplies and Property Received. Press Copy Book of Supplies and Property Shipped. BOOKS (POST, REGIMENTAL, AND COMPANY). (Required by pars. 209, 243, and 264, A. R., 1895.) Post Order Book. Post Letters Received and Index. Post Letters Sent and Index. Post Council of Administration. Regimental Order Book. Regimental Letters Received and Index. Regimental Letters Sent and Index. Regimental Fund Book (three quire blank book). Company Order Book. Company Letters Received and Index. Company Letters Sent and Index. Company Council (three-quire blank book). Requisitions for blanks and books should be made separately. Q. M. G. O., January 1, 1896. 303. Officers serving in the Quartermaster's Department will make monthly estimates for funds, unless otherwise authorized, and only for such amounts as are required for payment of accounts within the periods estimated for. Estimates will show in detail the amounts required to cover all authorized expenditures, and the purposes for which needed. Quartermasters will submit their estimates to their immediate commanding officers, who, after action thereon, will forward them to the adjutant-general of the department; he will refer them to the chief quartermaster who, after consideration and revision, will consolidate and submit them to the department commander for approval; thereafter the chief quartermaster will forward them to the Quartermaster-General. Quartermasters at general depots and independent posts will forward estimates of funds to the Quartermaster-General direct. In the preparation of estimates of funds the entries will be made in accordance with the following, which is substituted for the form published in General Order, 55, Adjutant-General's Office, 1884: MANUAL FOR THE QUARTERMASTER'S DEPARTMENT. Estimate of funds required for the service of the Quartermaster's Department at by Fuel (state the kind, quantity, price, and for what purposes; for officers No. —: troops No. -; hospital fires, -; guard fires,; workshops, etc.). . for Forage (state the kind, quantity, price, and for what number of animals, whether for officers, artillery, cavalry, or transportation). Straw (state quantity, price, how much for troops, for hospitals, for horses, etc.) Stationery (estimated quantities for troops; companies, number of; officers, number of; military courts, etc. Each to be stated separately).. Hire of employees.... MANUAL FOR THE QUARTERMASTER'S DEPARTMENT-continued. Estimate of funds required for the service of the Quartermaster's Department at Expenses of expresses 2. INCIDENTAL EXPENSES. Pay of extra-duty men (number and for what work). Interment of officers and soldiers Office furniture (kind, quantity, and price) Hire of laborers (number, rate of pay, and on what duty employed). Hire of interpreters, spies, and guides (number of each, rate of pay, where and by whose orders employed). Hire of clerks and agents (number of each, rate of pay, where employed). Reward for apprehension and delivery of deserters, and expenses of pursuit... Hire of veterinary surgeons, for the Quartermaster's Department (number, rate of pay, and where employed).. Horse and mule shoes and shoe nails (quantity of each, and cost) Horse medicines and veterinary instruments (for what number of animals) When other items pertaining to the appropriation for incidental expenses are required they must be stated in detail Horses for 3. PURCHASE OF HORSES FOR CAVALRY AND ARTILLERY. company, regiment cavalry, at $- 4. ARMY TRANSPORTATION. Of troops (estimated number, movement, and cost) Of stores (estimated quantity, from and to what points, and cost).. Purchase of mules (number, price, and for what service) Hire of train masters, teamsters, etc. (number, for what service, and rate of compensation). Hire of mechanics in making and repairing wagons, ambulances, harness, etc. (number, Wharfage, tolls, and ferriage (amount for each) Leather, iron, and other materials for transportation service (amount of each). Purchase of wagons (number, price, and for what service required) Purchase of harness (kind, quantity, price, and for what service) Hire and charter of vessels Any other items on account of army transportation that are required, stated in detail....... 5. BARRACKS AND QUARTERS. Rent of officers' quarters (state the number of officers, rank, regiment, or corps, and the rate). Rent of offices (number, rate, and by whom occupied) Construction of barracks, quarters, and storehouses (state where and by what authority Materials for buildings (kind and quantity, and where and for what buildings required).. 6. CONSTRUCTION AND REPAIR OF HOSPITALS. Purchase of materials.. Extra-duty pay Construction or repairs under contract.. 7. QUARTERS FOR HOSPITAL STEWARDS. Purchase of materials. Extra-duty pay Construction or repairs under contract.. by Estimate of funds required for the service of the Quartermaster's Department at by 8. SHOOTING GALLERIES AND RANGES. Purchase of materials for construction or repairs 9. CLOTHING AND CAMP AND GARRISON EQUIPAGE. Purchase of materials..... Hire of employees and workmen Manufacture of clothing and equipage. Purchase of civilian clothing for discharged military prisoners. 10. PAY OF SUPERINTENDENTS OF NATIONAL CEMETERIES. At Total.. Deduct actual or probable balance on hand Amount required Station. Date Approved: Commanding. 189 11. NATIONAL CEMETERIES. BQuartermaster. -Q. M. Manual, 1896, Par. 60. The original copy of the estimate made for a When officers do not require funds on account Estimates of funds should call for only such Extra sheets to this form will be supplied if re- being relieved from duty at a station by another officer.-See A. R., 594–595. from one officer to another, whether for disbursement or transfer of balances, on 305. The following forms, 25 and 26, are used in the transfer and receipt of funds DURING THE MONTH OF 189 TRANSFERS. officer.-A. R., 594. ing them. In either case, invoices of the funds transferred are sent to the receiving erring officer may draw his check and transmit the same direct to the officer requirofficer to whom the funds are transferred shall receive them without delay, the transtary and not to the officer in whose favor it is drawn. If it is necessary that the the official credit of the officer named therein. The check will be sent to the deposithe transfer will draw his check directing the depositary to place a stated amount to 306. Public funds will, in general, be transferred as follows: The officer making भी under the same head under which the funds are taken up.-See A. R., proper abstracts, as indicated on the form, and a separate entry made of deposits All expenditures and transfers should be entered in the debtor column and on the be written in the blank space on the account current for the purpose. another officer, or from sales to officers, or from refundments, giving date of receipt. ing the source from which received, whether by draft from the Treasury, or from Sales at auction should be taken up as miscellaneous receipts; a heading should should be taken up and accounted for by appropriations in the credit column, show304. Upon the receipt of funds by an officer, for disbursement or otherwise, they 626-630. Quartermaster To be made in duplicate; one copy, accompanied The account, with abstracts and vouchers com- The accounts of disbursing officers of the Quar- The original copy of this Form to be forwarded |