Payment of moneys appropri ated, manner of. cents, are hereby reappropriated for the following purposes: For accessory appliances in the new boiler house, setting boilers, heating cabin passenger building, conduits, steam connections and pipe covering from the new boiler house to the cabin passengers and emigrant dormitory building, and for altering the old boiler house for use as a disinfecting building. § 3. The following sums, or so much thereof as may be necessary, are hereby appropriated from any money in the treasury, not otherwise appropriated, for the quarantine station at Swinburne island, namely: For a new dock, six thousand dollars; for rebuilding two hospital pavilions, twenty thousand dollars; and for repairing existing buildings, twenty-five hundred dollars. § 4. The state architect shall prepare the plans and specifications and shall supervise and control, as architect, all work of construction, additions, alterations or improvements to buildings or plant, authorized by this act, and no contract shall be made covering more than one appropriation unless with the approval of the state comptroller and on the advice of the state architect. The plans and specifications for the work authorized by this act shall be subject to the approval of the quarantine commission. § 5. The work authorized by this act shall be done by contract or contracts let by the commissioners of quarantine and approved by the state architect. The money appropriated by this act shall not be available for the purposes above specified, except for advertising, unless contracts shall have been first made according to the plans and specifications prepared by the state architect, for the completion of such work within the appropriation hereby made. All contracts in an amount greater than one thousand dollars shall have the performance thereof secured by a good and sufficient bond to be approved by the comptroller as to the amount thereof and the sufficiency of the sureties. Such bond and a copy of the contract and specifications shall be filed in the office of the comptroller. A contract in an amount less than one thousand dollars need have no surety bond, provided payment is to be made only after the work is completed and approved. 6. The money hereby appropriated shall only be paid upon the warrant and audit of the comptroller, upon bills duly certified and rendered to him by the commissioner of quarantine as the work progresses and in accordance with the terms of the con tracts let for the performance of such work, as provided in this act. § 7. This act shall take effect immediately. Chap. 171. AN ACT to provide for the continuance of the office of commis sioner of records of the county of Kings, and for the completion and care of the block indexes and reindexing plant, and for the care and preservation of the county records, old town and other records. Became a law March 28, 1904, with the approval of the Governor. Passed, three-fifths being present. The People of the State of New York, represented in Senate and Assembly, do enact as follows: commis records Section 1. The office of commissioner of records of the county ofce of of Kings is hereby continued, for the purpose of completing in stoner of permanent form the temporary block indexes, now made or in continued. process of being made in the office of the present commissioner of records of the county of Kings, and for the permanent care and preservation of the reindexing plant, now in the office of said commissioner, and of the county, old town and other records, as hereinafter provided. sioner of appoint term of. § 2. Within ten days after this act goes into effect, the county Commis judges of the county of Kings, shall appoint a commissioner of records, records of the county of Kings, who shall be a resident ment and of said county, who shall take and hold office for a term of five years, commencing from and including the twenty-sixth day of May, in the year one thousand nine hundred and four, the date of the expiration of the term of office of the present commissioner; such appointment shall be made by a certificate in writing, signed, by said county judges, and to be filed in the office of the county clerk of Kings county; and within fifteen days after the date of said appointment the person so appointed shall take and file in said county clerk's office the official oath required by law. Each succeeding five years thereafter, and within thirty days prior to the expiration of the term how filled. of office of the commissioner of records, the said county judges of Kings county shall appoint his successor, who shall hold office Vacancies, for a like term. In case of a vacancy occurring in the office of commissioner of records, by death or resignation, or otherwise, the county judges of Kings county shall appoint a commissioner of records to fill such vacancy for the unexpired portion of said term. The commissioner of records shall be paid for his servmissioner. ices a yearly salary of five thousand dollars per year, in equal monthly payments. Salary of com Successor § 3. Upon the expiration of the term of office of the present Custody of commissioner of records, all records, indexes, books, maps and to have care and records, etc. Duties of com other documents and papers in his exclusive custody, shall be turned over to the care and custody of his successor, so to be appointed as aforesaid. § 4. It shall be the duty of the commissioner of records to missioner. examine into the condition of the books, records, documents, maps and indexes in the offices of the clerk, register and surrogate of the county of Kings, and the books, maps, documents and other records of the former towns of New Lots, Flatbush, New Utrecht, Gravesend, Flatlands, Brooklyn, Bushwick and Williamsburgh, in the county of Kings, now constituting the borough of Brooklyn, in the city of New York;. and from and after his entry into office, he shall have general supervision of all maps, books, indexes, papers, records and instruments kept, filed or recorded, or hereafter to be kept, filed or recorded in the offices of the clerk, register and surrogate of the county of Kings, and he shall have exclusive supervision, care, custody and control of all books, records, documents, maps, indexes and other records of said former towns in the county of Kings, which are now in the possession of former officers of said towns, or any of them, or of any other person or persons, board or officers, whether said board or officers be departments or officers of the city of New York, or any borough thereof, or otherwise; and said commissioner shall have exclusive power to make rules for the convenient use by the public of all the above mentioned. the above mentioned records, documents Work of and papers in his office. From and after his entry continued; into office, the said commissioner of records shall indexes. carry on, continue and complete in permanent form, the reindexing of conveyances, mortgages and other instruments reindexing block tions of indexing of relating to lands and liens thereon in the county of Kings, in block indexes, in the manner provided by law in force at the time of the passage of this act, the said commissioner of records assuming the duties with respect to said reindexing in the regis ter's and county clerk's offices of the county of Kings, and now devolved by law upon the present commissioner of records. It Satisfacshall be the further duty of said commissioner of records to mortgages, reindex in separate block indexes all mortgages satisfied prior to January first, eighteen hundred and ninety-five, and upon the block indexes now completed or in process of completion by the present commissioner of records, all mortgages unsatisfied of record or satisfied subsequent to January first, eighteen hundred and ninety-five, or he may consolidate and include all mortgages recorded prior to January first, eighteen hundred and ninetyfive, whether satisfied or unsatisfied, in the permanent block indexes, as he may deem most advisable. When put in permanent form and before depositing the said block indexes of mortgages in said register's office, the commissioner shall note upon the margin of said block indexes of mortgages, following the index of each mortgage, respectively, all satisfactions filed prior to January first, nineteen hundred and four, and shall cause all satisfactions thereafter filed to be so noted upon the margin of such indexes from time to time as the same are filed. The said Notice of pendency commissioner of records shall reindex in the block system of of actions, indexes of notices of pendency of actions, in the office of the ing of. county clerk of the county of Kings, the name or names of all defendants requested to be indexed in said notices, respectively, at the time of filing thereof, in addition to that of the first named defendant under which said notices are now only indexed, and shall continue the same to and until January first, nineteen hundred and five. Upon the completion of reindexing of records in the county clerk's and register's offices, upon the block system, as herein provided, the commissioner of records shall put his reindexing plant in proper and permanent form for its care and preservation for public use in his office, and is hereby authorized to arrange and bind in book, portfolio, or other permanent form, all the abstracts of conveyances, mortgages and other instru- Abstracts ments relating to lands and liens thereon, which have been made ances, in connection with, or for the purpose of the reindexing on the of conblock system, and also maps, working plans and commissioners reindex of convey binding stituted public records. Reindex ing of cer- sheets, upon which are delineated lands in the county of Kings, which have been prepared and used in the office of the commissioner of records, in connection with, or for the purpose of reindexing on the block system; and may make such copies of said abstracts, maps, working plans and commissioners sheets as he shall deem necessary for public use; and the same, and the originals thereof, shall be deemed to be the public records, and shall, after the completion of the said reindexing on the block system, be public records, and shall be open to the use of the public in his office, and under such rules and regulations as the commissioner shall prescribe. The said commissioner of records is also authorized to reindex all conveyances, mortgages and other instruments relating to lands and liens thereon, which have been recorded in the various offices of the town clerks of the former towns of Kings county, respectively, hereinbefore referred to, or which have been filed therein, or which have been filed but not recorded, in the offices of the register and county clerk of the county of Kings, such instruments to be indexed in a separate volume entitled, "Block index of unrecorded instruments," but nothing herein contained shall be construed as creating either actual or constructive notice of the contents of the said instruments, or either of them, where the same does not now exist by law. And the said commissioner shall have sole and exclusive power to authorize the surrogate, register or county clerk of the county of Kings, as the case may be, to cause to be made and certified for public use copies of said ords to be books, records, documents, maps, plans and indexes in the offices public use. of the said surrogate, register and county clerk of the county of clerks, in Kings county. Commissioner may authorize certain officers to cause cer tified coples of rec made for ment of certain Kings, respectively; and it shall be his duty to do so whenever, by reason of age, use or exposure, or any casualty, the same shall, in his judgment, be necessary. And the said commissioner is hereby empowered to authorize the surrogate, register Rearrange- and county clerk of Kings county to rearrange or cause to be records in rearranged, all the records, filings, papers and maps in their offices au respective offices and, upon completion of the alterations to the hall of records, in said county, to cause the same to be placed in fireproof files, properly marked and endorsed. And said commissioner is hereby empowered to do, or to authorize to be done by said surrogate, register and county clerk, or any of them, such further acts and things for the care, preservation and con thorized. |