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§ 303.8 Schedule of fees and method of

payment for services rendered. (a) The following specific fees will be applicable with respect to services rendered to requestors under this part: (1) Searches of more than 10 min

utes for records; minimum
charge, per hour fraction
thereof

$3.50 (2) Other facilitative services and in

dex assistance of more than 10
minutes-minimum charge, per
hour or fraction thereof.---

3. 50 (3) Copies made by photostat or otherwise (per page)

.40 (4) Certification of each record as a true copy-

. 75 (5) For each certified statement of failure to locate record..

. 75 (6) For each signed statement of

nonavallability of record.... No fee. (b) When no specific fee has been established for a service, or the requested service does not fall under one of the above categories due to the amount or type thereof, the Director, Administrative Services Division, is authorized to establish an appropriate fee pursuant to the criteria established in Bureau of the Budget Circular No. A-25, entitled "User Charges."

(c) (1) The minimum appropriate charge shall be paid in advance of the search or other service incident to the request, whether by mail or in person, for identifiable records.

(2) The remainder of the charges, if any, shall be paid on completion of the search or prior to the issuance of requested copies.

(3) Payments shall be made to the appropriate unit head or his designee.

(d) Remittances shall be in the form either of a personal check or bank draft drawn on a bank in the United States; or postal money order; or cash. Remittances shall be made payable to the order of the Peace Corps. The Peace Corps will assume no responsibility for cash which is lost in the mail.

(e) A receipt for fees paid will be given only upon request. Refund of fees paid for services actually rendered will not be made.

CHAPTER IV–INTERNATIONAL JOINT COMMISSION

UNITED STATES AND CANADA

Part
401 Rules of procedure.

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PART 401-RULES OF PROCEDURE State, municipality, individual, partner

ship, corporation and association, but Subpart A-General

does not include the Government of Sec.

Canada or the Government of the United 401.1 Definitions. 401.2 Chairmen.

States of America; 401.3 Permanent offices.

(e) "Oath" includes affirmation; 401.4 Duties of secretaries.

(f) "Reference” means the document 401.5 ME ings.

by which a question or matter of differ401.6 Service of documents.

ence is referred to the Commission pur401.7 Conduct of hearings.

suant to Article IX of the Treaty; 401.8 Decision by the whole Commission.

(g) "The Treaty” means the Treaty 401.9 Suspension or amendment of rules.

between the United States of America 401.10 General rule. 401.11 Availability of records.

and His Majesty the King, dated the 11th

day of January 1909; Subpart B-Applications

(h) “Canadian section" consists of the 401.12 Presentation to Commission.

commissioners appointed by Her Maj401.13 Copies required.

esty on the recommendation of the Gov401.14 Authorization by Government.

ernor in Council of Canada; 401.15 Notice of publication.

(i) “United States section" consists of 401.16 Statement in response. 401.17 Statement in reply.

the commissioners appointed by the 401.18 Supplemental or amended applica

President of the United States. tions and statements. 401.19 Reducing or extending time and dis

§ 401.2 Chairmen. pensing with statements.

(a) The commissioners of the United 401.20 Interested persons and counsel.

States section of the Commission shall 401.21 Consultation.

appoint one of their number as chair401.22 Attendance of witnesses and produc

man, to be known as the Chairman of the tion of documents. 401.23 Hearings.

United States Section of the Interna401.24 Expenses of proceedings.

tional Joint Commission, and he shall 401.25 Government brief regarding navi

act as chairman at all meetings of the gable waters.

Commission held in the United States Subpart C— References

and in respect to all matters required 401.26 Presentation to Commission.

to be done in the United States by the 401.27 Notice and publication.

chairman of the Commission. 401.28 Advisory boards.

(b) The commissioners of the Cana401.29 Hearings.

dian section of the Commission shall 401.30 Proceedings under Article X.

appoint one of their number as chairman, AUTHORITY: The provisions of this part 401

to be known as the Chairman of the issued under Art. XII, 36 Stat. 2453.

Canadian Section of the International SOURCE: The provisions of this part 401

Joint Commission, and he shall act as appear at 30 F.R. 3379, Mar. 13, 1965, unless

chairman at all meetings of the Commisotherwise noted.

sion held in Canada and in respect to

all matters required to be done in Canada Subpart A-General

by the chairman of the Commission. § 401.1 Definitions.

(c) In case it shall be impracticable

for the chairman of either section to (a) In the construction of the regula

act in any matter, the commissioner of tions in this part, unless the context such section who is senior in order of otherwise requires, words importing the

appointment shall act in his stead. singular number shall include the plural and words importing the plural number

§ 401.3 Permanent offices. shall include the singular, and;

The permanent offices of the Commis(b) “Applicant” means the Govern- sion shall be at Washington, in the Disment or person on whose behalf an ap- trict of Columbia, and at Ottawa, in plication is presented to the Commis- the Province of Ontario, and, subject to sion in accordance with $ 401.12;

the directions of the respective chairmen (c) “Government” means the Govern- acting for their respective sections, the ment of Canada or the Government of secretaries of the United States and the United States of America;

Canadian sections of the Commission (d) "Person" includes Province, State, shall have full charge and control of department or agency of a Province or said offices, respectively.

§ 401.4. Duties of secretaries.

said person has furnished to the Com

mission, or if no such address has been (a) The secretaries shall act as joint

furnished, at the dwelling house or usual secretaries at all meetings and hearings

place of abode or usual place of business of the Commission. The secretary of the

of such person. section of the Commission of the country

(b) Where the secretary is required in which a meeting or hearing is held

by the regulations in this part to give shall prepare a record thereof and each

notice to a Government, this shall be secretary shall preserve an authentic

done by delivering or mailing such notice copy of the same in the permanent offices

to the Secretary of State for External of the Commission.

Affairs of Canada or to the Secretary of (b) Each secretary shall receive and

State of the United States of America, file all applications, references and other

as the case may be. papers properly presented to the Com

(C) Service of any document pursuant mission in any proceeding instituted

to $ 401.22 shall be by delivering a copy before it and shall number in numerical

thereof to the person named therein, or order all such applications and refer

by leaving the same at the dwelling house ences; the number given to an applica

or usual place of abode or usual place tion or reference shall be the primary

of business of such person.

The person file number for all papers relating to such

serving the notice or request shall furapplication or reference.

nish an affidavit to the secretary stating (c) Each secretary shall forward to

the time and place of such service. the other for filing in the office of the other copies of all official letters, docu- § 401.7

Conduct of hearings. ments, records or other papers received

Hearings may be conducted, testimony by him or filed in his office, pertaining

received and arguments thereon heard to any proceeding before the Commis

by the whole Commission or by one or sion, to the end that there shall be on

more Commissioners from each section file in each office either the original or

of the Commission, designated for that a copy of all official letters and other

purpose by the respective sections or the papers, relating to the said proceeding.

Chairman thereof. (d) Each secretary shall also forward to the other for filing in the office of the

§ 401.8 Decision by the whole Commisother copies of any letters, documents

sion. or other papers received by him or filed The whole Commission shall consider in his office which are deemed by him to and determine any matter or question be of interest to the Commission.

which the Treaty or any other treaty or § 401.5 Meetings.

international agreement, either in terms

or by implication, requires or makes it (a) Subject at all times to special call

the duty of the Commission to determine. or direction by the two Governments,

For the purposes of this section and meetings of the Commission shall be

§ 401.7, “the whole Commission” means held at such times and places in the all of the commissioners appointed purUnited States and Canada as the Com

suant to Article VII of the Treaty whose mission or the Chairman may determine

terms of office have not expired and who and in any event shall be held each year

are not prevented by serious illness or at Washington in April and at Ottawa

other circumstances beyond their control in October, beginning ordinarily on the from carrying out their functions as first Tuesday of the said months.

commissioners. In no event shall a de(b) If the Commission determines cision be made without the concurrence that a meeting shall be open to the pub- of at least four commissioners. lic, it shall give such advance notice to this effect as it considers appropriate in

§ 401.9 Suspension or amendment of the circumstances.

rules. § 401.6 Service of documents.

The Commission may suspend, repeal, (a) Where the secretary is required by or amend all or any of the rules of prothe regulations in this part to give notice cedure at any time, with the concurrence to any person, this shall be done by of at least four commissioners. Both delivering or mailing such notice to the Governments shall be informed forthperson at the address for service that the with of any such action.

1

§ 401.10 General rule.

Subpart B-Applications The Commission may, at any time,

§ 401.12 Presentation to Commission. adopt any procedure which it deems expedient and necessary to carry out the

(a) Where one or the other of the true intent and meaning of the Treaty.

Governments on its own initiative seeks

the approval of the Commission for the § 401.11 Availability of records.

use, obstruction or diversion of waters (a) The following items in the official with respect to which under Articles III records of the Commission shall be avail- or IV of the Treaty the approval of the able for public information at the perma- Commission is required, it shall present nent offices of the Commission:

to the Commission an application setting Applications.

forth as fully as may be necessary for the References.

information of the Commission the facts Public Notices.

upon which the application is based and Press Releases.

the nature of the order of approval deStatements in Response.

sired. Statements in Reply.

(b) Where a person seeks the approval Records of hearings, including exhibits filed.

of the Commission for the use, obstrucBriefs and formal Statements submitted at hearings or at other times.

tion or diversion of waters with respect

to which under Articles III or IV of the (b) Decisions rendered and orders is

Treaty the approval of the Commission sued by the Commission and formal opin

is required, he shall prepare an applicaions of any of the Commissioners with

tion to the Commission and forward it relation thereto, shall be available similarly for public information after dupli- to the Government within whose juriscate originals of the decisions or orders diction such use, obstruction or diversion have been transmitted to and filed with is to be made, with the request that the the Governments pursuant to Article XI said application be transmitted to the of the Treaty.

Commission. If such Government trans(c) Copies of reports submitted to one mits the application to the Commission or both of the Governments pursuant to with a request that it take appropriate the Treaty shall be available similarly for action thereon, the same shall be filed by public information only with the consent the Commission in the same manner as of the Government or Governments to an application presented in accordance whom the reports are addressed.

with paragraph (a) of this section. (d) Reports, letters, memoranda and Transmittal of the application to the other communications addressed to the Commission shall not be construed as Commission, by boards or committees authorization by the Government of the created by or at the request of the Com- use, obstruction or diversion proposed by mission, are privileged and shall become the applicant. All applications by peravailable for public information only in sons shall conform, as to their contents, accordance with a decision of the Com- to the requirements of paragraph (a) of mission to that effect.

this section. (e) Except as provided in the preced- (c) Where the Commission has issued ing paragraphs of this section, records of an Order approving a particular use, obdeliberations, and documents, letters, struction or diversion, in which it has memoranda and communications of specifically retained jurisdiction over the every nature and kind in the official rec- subject matter of an application and has ords of the Commission, whether ad- reserved the right to make further ordressed to or by the Commission, com- ders relating thereto, any Government or missioners, secretaries, advisers or any of person entitled to request the issuance them, are privileged and shall become of such further order may present to the available for public information only in Commission a request, setting forth the accordance with a decision of the Com- facts upon which it is based and the mission to that effect.

nature of the further order desired. On (f) A copy of any document, report, receipt of the request, the Commission record or other paper which under this shall proceed in accordance with the section is available for public informa- terms of the Order in which the Commistion may be furnished to any person upon

sion specifically retained jurisdiction. In payment of any cost involved in its re- each case the secretaries shall notify production.

both Governments and invite their com

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