307. Officers may purchase from the Quartermaster's Department the fuel actually needed for their own use. For the quantity allowed them in the table contained in paragraph 1006, they will pay at the rate of $3 per cord for standard oak wood, or the equivalent thereof in other kinds of fuel as determined by the QuartermasterGeneral. For any additional quantity they shall pay the contract price, or $3 per cord if the contract price is less than $3. Officers on the retired list, officers on sick leave or under sentence of suspension from duty on reduced pay when absent from their proper stations, are not entitled to this privilege.-A. R., 998. Officers of the Army may buy from the Quartermaster's Department, at contract prices, such moderate quantity of mineral oil, lamps, wicks, and chimneys as they may need in the rooms occupied by themselves and families. This privilege is limited to the lamps, oils, wicks, and chimneys of like patterns, kinds, and qualities as those provided for troops.-A. R., 1020. SALES TO OFFICERS ON THE RETIRED LIST. The provisions of paragraph 1020 of the Regulations, respecting sales to officers, by the Quartermaster's Department, of oil, lamps, wicks, and chimneys, are construed to apply to retired officers of the Army.-Decision Sec. 69805, A. G. O., 1898; Cir. 5, A. G. O., 1898; A. R., 998-10.20. War, Mar. 3, 1898 U. S. A. FUNDS Funds will not be transferred from one appropriation for the use of another, by borrowing or otherwise.-4. R., 595. 308. This form (9) is used in reporting open market purchases exceeding $200, and services not personal.-See A. R., 569. GENERAL. 1. Open market purchases are purchases made without advertising from ten to thirty or more days, as required by A. R. 520. All purchases of supplies which do not exceed $200 may be made without advertising, when it would be a disad vantage to the Government to advertise; and so also may all purchases of supplies when the purchase exceeds $200, and all expenditures for services not personal, whenever circumstances compel such purchase or expenditure to be made before there is time to advertise, or when, for some reason, it is impracticable or impossible to advertise. 2. With the exception of personal services as defined by A. R. 518, report will be made to the Secretary of War of all open market expenditures; those exceeding $200 for supplies, and all those for services not personal (emergency purchases), on Form 9, stating the method of purchase and the circumstances or thing that made it absolutely NECESSARY to purchase in open market; those not exceeding $200 for supplies on Form 9, stating the method of purchase and the circumstances or condition of things that made it more advantageous to purchase in open market than by advertising. SPECIAL. 1. A. R. 566, 1895, prescribes a method of pur. chase, but carries no allotment of funds for payment. If payment is made from funds allotted, reference will be made to the file number of the letter of authority; if no allotment covering the expenditure has been made, that fact will be stated. The appropriation to which a payment is properly chargeable will be plainly indicated. 2. The report should show for what post an expenditure is made. 309. This form (94) is used in reporting vouchers in payment on account of openmarket purchases not exceeding $200.-See. A. R. 569. GENERAL. 1. Open-market purchases are purchases made without advertising from ten to thirty or more days, as required by A. R. 520. All purchases of supplies which do not exceed $200 may be made without advertising, when it would be a disad vantage to the Government to advertise; and so also may all purchases of supplies when the purchase exceeds $200, and all expenditures for services not personal, whenever circumstances compel such purchase or expenditure to be made before there is time to advertise, or when, for some reason, it is impracticable or impossible to advertise. 2. With the exception of personal services, as defined by A. R. 518, report will be made to the Secretary of War of all open-market expendi tures; those exceeding $200 for supplies, and all those for services not personal (emergency purchases), on Form 9, stating the method of purchase and the circumstances or thing that made it absolutely NECESSARY to purchase in open market; those not exceeding $200 for supplies on Form 93, stating the method of purchase and the circumstances or condition of things that made it more advantageous to purchase in open market than by advertising. SPECIAL. 1. A. R. 566, 1895, prescribes a method of pur chase, but carries no allotment of funds for payment. If payment is made from funds allotted, reference will be made to the file number of the letter of authority; if no allotment covering the expenditure has been made, that fact will be stated. The appropriation to which a payment is properly chargeable will be plainly indicated. 2. The report should show for what post an expenditure is made. to all the requirements indicated on its face, and the notes on the back. 311. All purchases are stated on this form. Care should be observed to conform 1. Under contract dated 2. Under public notice dated. 189 189 3. Under oral agreement without advertising. The authority for making a purchase and a When purchases are made under an accepted (See No reference should be made to any agreement not in writing and not transmitted to the Quartermaster-General's Office for file. (Size, 8x10 inches.) which abstract must be forwarded monthly, with the money account.-See note on entered on Abstract D (Form 31), to Return of Quartermaster Supplies (Form 27), to enter the expenditures under the proper heads of appropriation, and the vouchers 310. Purchase vouchers, Form 10, are entered on this abstract, care being taken Form 31. 313. This form (No. 12) should be used in all cases where there are a number of civilian employees hired by the month or day, to be reported on Form 1. Also for services of enlisted men on extra duty in the Quartermaster's Department to be reported on Form 3. In case of service of a single individual Form 13 may be used. 312. All vouchers to Abstract B, are entered on the following form (11), and being for services, or of the character of services, must be reported, as indicated in the certificate to the vouchers, on the following forms: Services of employees and services other than personal, rents, etc., on Form 1. Railroad accounts and all accounts for service for which bills of lading and transportation requests are issued, on Form 1A. Extra duty service on Form 3. The original copy of this form to be forwarded |